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The Quest For Inbox Zero

Is it even possible?



I've always felt that improving both ourselves and our teams, in a way that positively impacts on our work/life balance is a great thing to do. That's why I created All About Productivity ...

If you're hoping to reach Inbox Zero, then maybe I can help you?

If you're hoping to reach Inbox Zero, then maybe I can help you?

copyright: alphaspirit / 123rf stock photo

At the moment, one of the key things that affect productivity is how we manage our e-mail. If we have thousands of emails (read or unopened) in our inbox, then this has an adverse effect on our productivity. Why? Because:

  1. You're never quite sure if you have read it or not so you are re-reading emails you don’t want to action multiple times (especially if you have notifications on phone, tablet and and you computer).

  2. Important emails can get lost among the dross so it can be difficult to track down the one you want even with great search capabilities built-in to your mail client

  3. It is easy to miss emails if they automatically get moved to clutter or junk folders by mistake

So, the main ways to improve your email productivity is to:

  1. View your inbox as a processing area and either:

    1. do it if will take less then 2 mins

    2. ditch it is you don’t need it anymore

    3. file it away if you are likely to need it at some point

  2. File them away in folders. I personally use the following 6 folders -

    1. action

    2. reference

    3. to read

    4. waiting for

    5. finance

    6. finished with

  3. Get rid of all notification on every device you own and only go into your mail client when you want to read and process your emails.

It can be hard to sit down and go through the thousands of emails we have accumulated to get to inbox zero. However, it is worth it.

As one of my clients said recently:

''Just a short note to thank you for the recent productivity session. Your recommendations on how to manage my email inbox have dramatically increased my productivity and given me so much more headspace!''

So do you want to get to inbox zero, but need a bit of a hand to do it? Give me a call at All About Productivity on 01858 414226 or click here to ping over an email and let's see how I can help.

Until next time ...


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More about Ellen Willoughby ...

I'm Ellen, Director of All About Quality and All About Productivity. I have over 20 years experience as a professional in the quality world and 17 years as a practising Buddhist. As a result of this, I have a passion for improvement. in business and personal life.

This has led me to productivity and how I can be the best I can by devouring hundreds of blogs and books on the subject and practising meditation and mindfulness techniques. Combined, this has helped me understand what needs to be done to improve the performance of processes and more importantly you.

If you would like to know how I can help you do call me!


01858 414226